DentCare is the website and app of the Dr. Reina G. Gapit Dental Clinic. This page tells you, in plain words, what information we keep about you, why, and who can see it. We respect your privacy under the Data Privacy Act of 2012. We do not sell your information, and this website has no advertising or tracking.
1. What we keep
- your name, date of birth, sex, mobile number, email (if you give one), address and emergency contact;
- for a patient under 18, a parent or guardian’s name and number;
- your answers to the clinic’s health questions, your tooth chart, and what was done at each visit;
- your signed consent, your appointments, your bills and payments, and your messages to the clinic.
We never ask for government ID numbers. Your password is kept by Google’s sign-in service: the clinic never sees it.
2. Why we keep it
- to treat you safely: your allergies and conditions are shown to the dentist before treatment;
- to keep your dental record, appointments, bills and receipts;
- to answer your messages and help you with your account.
3. Who can see it
- Dr. Gapit sees your whole record.
- The clinic staff see only what they need for registration, appointments, billing and messages.
- You see your appointments, your messages and your account details. Your health answers, tooth chart, treatment records and bills are not shown in your account: they stay with the clinic.
- No other patient can see anything of yours.
4. Services we use
DentCare runs on Google Firebase (sign-in, the database and the website). The website also uses Google Fonts, Google Maps on the home page, and Google reCAPTCHA, which checks that requests come from this website and not from a robot. None of them receive your dental record.
5. How we keep it safe
- every page uses a secure, encrypted connection;
- each person can open only what their role allows;
- you are signed out after 10 minutes without activity (15 for the clinic’s staff), and when you close the browser.
If you think someone has used your account, tell the clinic right away.
6. How long we keep it
Your dental record stays with the clinic, so your history is there when you come back. A patient who no longer visits is marked inactive, not deleted.
7. Seeing or correcting your information
Your treatment records, tooth chart and bills are not shown on this website or in the app. To see them or get a copy, ask Dr. Gapit: every request to see a record goes to her, and she decides how they are given to you.
You can change your contact details yourself in Account Settings. If your health answers have changed, tell the staff or Dr. Gapit at your visit.
8. Your browser
We use no tracking cookies. The website keeps a few small items in your own browser so it works, such as your sign-in. Clearing your browser’s data removes them and signs you out.
9. Changes
If this policy changes, you will be asked to agree to the new version the next time you sign in.
10. Questions? Please contact Dr. Gapit
For any question about your information, please contact Dr. Reina G. Gapit:
Dr. Reina G. Gapit Dental Clinic
Stall 104B, Ground Floor, Ramaida Centrum,
Elias Angeles Street, Naga City, Camarines Sur
0923-618-3285 or 0923-255-0731
You can also ask at the clinic, or send a message through your account.